Career Opportunities in Central California

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(September 19, 2019) Legal Secretary - 5 Openings (San Francisco)

The California Department of Justice, Office of the Attorney General, has openings for five legal secretaries in its San Francisco office.  As a member of a legal support secretarial team, the incumbent will perform difficult legal secretarial duties for multiple attorneys/professional staff in the San Francisco Office of the Attorney General.  Those duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat and ProLaw and other desktop technology tools and communication devices. The incumbents will adhere to procedures; ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; establish and maintain an efficient system for filing correspondence and pleadings; maintain a professional and organized work area; transcribe complex machine dictation; comply with state and departmental rules and regulations and office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; and schedule court reporters for depositions. The incumbents will make travel arrangements and assist with overflow work as requested.

Interested candidates should send their resume to Recruiting Manager Jeff Henderson at Jeff.Henderson@doj.ca.gov. He will contact you about next steps. The final filing date to complete the application packet is September 30, 2019.

(September 10, 2019) Assistant Paralegal - Fresno

The Office of the Federal Defender for the Eastern District of California is now accepting applications for a full-time Assistant Paralegal position for its Fresno Office to start October 1, 2019, at the earliest. The Office of the Federal Defender operates under the Criminal Justice Act, 18 U.S.C. § 3006A, representing indigent persons in federal criminal cases and related court matters. Our Assistant Paralegals are integral to our clients’ legal representation and to our entire office’s function. Duties include, but are not limited to, general case preparation; client case file maintenance and organization; participating in case management functions including tracking time spent; coordinating and providing information to client, client’s families, experts, and witnesses; calendaring hearings and pleading deadlines; interacting with other court agencies; assisting in court trial and appellate pleading preparation and filing and court hearings; and ordering documents and other records. Our Assistant Paralegals also backup telephone and reception duties and are responsible for other legal assistant and administrative tasks as needed.

Our ideal candidate can multi-task in a fast-paced environment; prioritize assignments; effectively communicate with co-workers, outside agencies, court personnel, and the public (including clients and client families); has a demonstrated work history of dependability, initiative, and responsibility; is a team player; is familiar with electronic court filing systems; and has an interest in indigent criminal defense and compassion for our work and clients. Applicants must possess strong technology skills and be eager to learn and master new software. This position requires proficiency with Microsoft Word. Experience with Microsoft Excel and Adobe Acrobat Professional is preferred. Candidates must have at least a high school diploma and three years of general experience, as well as a minimum of two years of Legal Assistant or paralegal type of specialized experience. Some higher education may be substituted for experience. Candidates must have good oral and written communication skills and strong interpersonal skills. The position requires familiarity with legal terminology, court procedures, and court rules. Candidates must be a U.S. citizen or a permanent resident in the process of applying for citizenship. The selected candidate will be subject to a background check as a condition of employment.

This is a full-time permanent position with federal salary based on qualifications and experience starting at JS-9/1 $51,440. Federal government benefits apply, including health, life, and long-term care insurances, retirement benefits, thrift savings program, and flexible spending accounts. Direct pay deposit required. Spanish language proficiency, both written and verbal, is very strongly preferred.

Position announced on 9/6/19 and is open until filled, with preference given to applications received by 9/13/19. Only applicants selected for interview will be contacted. Applicants will be notified before any communication with listed references.

To apply, please submit as a single Adobe pdf file a cover letter, résumé, three references, and a completed Application for Judicial Branch Employment form (AO78), http://www.cae-fpd.org/AO_78.pdf, to the following email: cae_hr@fd.org The Office of the Federal Defender is an equal opportunity employer. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.   

(September 10, 2019) Administrative Assistant - Fresno

The Office of the Federal Defender for the Eastern District of California is now accepting applications for a full-time Administrative Assistant for its Fresno Office to start October 1, 2019, at the earliest. The Office of the Federal Defender operates under the Criminal Justice Act, 18 U.S.C. § 3006A, representing indigent persons in federal criminal cases and related court matters. The Administrative Assistant will perform a variety of administrative and management tasks relating to policy, personnel, operations, case openings and closings, office space, finance, office property, and purchasing. Duties include, but are not limited to:

  • Office administration and management: working with our Sacramento office administrative staff; ensuring adherence to office policies and procedures; maintaining and monitoring of internal controls and assisting with audits and assessments; and responding to administrative inquiries from staff and other organizations.
  • Financial management: gathering information for office purchases and staff travel; preparing and reviewing financial and travel obligation requests and vouchers to process and pay; contracting with outside vendors, ordering supplies, and checking inventory.
  • Personnel duties: maintaining employee files; working with Sacramento FD-CAE administration, the 9th Circuit and Administrative Office of the U.S. Courts in answering employee human resources inquiries and offering information regarding services and benefits; and assisting newly hired employees with training and orientation.
  • Office space maintenance: identifying staff furniture and physical office space needs; interacting with Sacramento FD-CAE administration, General Services Administration (GSA) and our building’s property management for space emergencies, maintenance, repairs, and improvements.
  • Electronic and physical client case management: these require using justiceworks’ defenderData (dData) program and the federal court’s CM/ECF filing system. This means opening and closing cases in dData; running conflict checks on all incoming cases; entering client & case information into dData; analyzing, organizing and preparing new physical case files for attorney assignment; electronically filing assigned attorney appearance notifications; working with assistant paralegals to daily update case court hearings/deadlines and time; closing both the physical and dData case files at case’s end; working with and backing up our CJA administrator; and preparing reports as required.

Our ideal candidate can multi-task in a fast-paced environment; prioritize assignments; effectively communicate with co-workers, outside agencies, court personnel, and the public (including clients and client families); has a demonstrated work history of dependability, initiative, and responsibility; is a team player; is familiar with electronic court filing systems; and has an interest in indigent criminal defense and compassion for our work and clients. Applicants must possess strong technology skills and be eager to learn and master new software. This position requires proficiency with Microsoft Word. Experience with Microsoft Excel and Adobe Acrobat Professional is preferred. The ability to exercise good judgment, act with diplomacy, and maintain confidentiality is essential. Spanish language proficiency, both written and verbal, is very strongly preferred. Candidates must have at least a high school diploma and three years of general experience, as well as a minimum of two years of performing progressively responsible duties related to the listed responsibilities. Some higher education may be substituted for experience. Candidates must have good oral and written communication skills and strong interpersonal skills.

The position requires familiarity with legal terminology, court procedures, and court rules. Candidates must be a U.S. citizen or a permanent resident in the process of applying for citizenship. The selected candidate will be subject to a background check as a condition of employment. This is a full-time permanent position with federal salary based on qualifications and experience starting at a JS-9/1 $51,440 and promotional potential to JS-12/1 $74,596. Federal government benefits apply, including health, life, and long-term care insurances, retirement benefits, thrift savings program, and flexible spending accounts. Direct pay deposit required. Position announced on 9/6/19 and is open until filled, with preference given to applications received by 9/13/19. Only applicants selected for interview will be contacted.

Applicants will be notified before any communication with listed references. To apply, please submit as a single Adobe pdf file a cover letter, résumé, three references, and a completed Application for Judicial Branch Employment form (AO78), http://www.cae-fpd.org/AO_78.pdf, to the following email: cae_hr@fd.org The Office of the Federal Defender is an equal opportunity employer. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.   

(September 4, 2019) Civil Legal Secretary - Oakland

The Office of the County Counsel provides legal services to the Board of Supervisors, elected officials and County departments and agencies.  It consists of approximately 60 employees and is located in downtown Oakland at 12th and Oak Streets, near Highway 880 and BART. Working a 37.5-hour week, you will be providing a wide range of civil legal secretary support activities in the areas of litigation and legal transactional matters.  Duties include, but not limited to, civil legal document and correspondence preparation, calendaring, case/file management, court filings, and litigation activities.  You will be part of a team working in a fast-paced environment.

QUALIFICATIONS NEEDED: The equivalent of three years of full-time experience performing the duties of a legal stenographer or legal secretary for attorneys or judges in a civil legal environment that included preparation of documents such as pleadings, briefs, legal memoranda and opinions, and other papers containing extensive legal citations. Completion of one year of legal secretarial training curriculum in a recognized business college may substitute for one year of the required experience listed above. The successful candidate will have experience in:  e-filing (state and federal courts); preparing documents such as pleadings, briefs, legal memoranda, opinions, and other documents containing extensive legal citations, as well as pre-trial and trial documents; and  case/document management software; Extensive knowledge of civil legal terminology, forms and documents; legal calendaring, indexing and file maintenance, and court filing procedures. Expertise in Microsoft Office Suite and strong verbal and written communication skills. A typing certificate with a net typing speed of 50 net words per minute must be submitted.  The certificate must be dated within six (6) months of the last day of filing and can be scanned and attached to your on-line application (under the resume tab).

COMPENSATION AND BENEFITS: The salary range is $2,781.75 – $2,917.50 biweekly ($72,325.50 – $75,855.00 annually). Benefits include medical and dental insurance for employee and dependents, life insurance, vacation leave, sick leave, holidays, defined retirement plan and a deferred compensation plan as well as other benefits

TO APPLY: The job announcement for Civil Legal Secretary, online application and supplemental questionnaire forms are available at https://jobapscloud.com/Alameda/sup/bulpreview.asp?R1=19&R2=1242&R3=01

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.  The deadline for filing your online application is Friday, September 13, 2019 at 5:00 PM.