Career Opportunities in Central California

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(November 19, 2019) Legal Secretary (Oakland or Sacramento)

Seeking legal secretary with 2-5 years’ experience in civil litigation for insurance defense firm (auto, landlord/tenant, commercial).

This position can be filled in either our Oakland or Sacramento location

Contact Gina


(November 13, 2019) 1 Legal Assistant and 1 Paralegal – Bilingual (Spanish & English) (San Francisco)

This direct hire position will offer the right candidate an opportunity to join a growing litigation team, specializing in personal injury matters.  The Litigation/Discovery Paralegal will have significant experience with litigation, preferably within personal injury, as well as be fluent in Spanish, and will be responsible for a wide variety of tasks that include: drafting and preparation of various legal documents for filing, such as motions, briefs, etc.; preparation/drafting of discovery documents; review of documents associated with ongoing litigation matters; other duties as assigned.

The qualified Litigation/Discovery Paralegal should have some experience as a litigation/discovery paralegal, ideally on the plaintiffs’ side.  Additionally, this person must be bilingual (Spanish/English) with strong written and spoken fluency.

Interested and qualified Litigation/Discovery Paralegals are encouraged to submit a resume, in Word format, for immediate consideration.  Please contact Jeff Sacramento at, or go to the website to apply online.

(November 13, 2019) 2 Paralegal Positions (Menlo Park)
  1. Paralegal with six months to two years of experience for Intellectual Property litigation practice.  Position requires strong organizational skills, attention to detail, excellent communication skills, and the ability to work on multiple concurrent projects calmly and confidently in a friendly, fast-paced team environment.  Computer skills should include Microsoft Office Suite and basic document processing.  Overtime will be required.  Compensation: DOE. 
  2. Intellectual Property/Patent Litigation paralegal with at least five years of experience.  Position requires strong organizational skills, attention to detail, excellent communication skills and the ability to work on multiple concurrent projects calmly and confidently in a friendly, fast-paced team environment.  Must be detail oriented and have good word processing skills.  Experience should include electronic court filing, motion practice, cite-checking (fact and legal), and familiarity with all aspects of discovery.  Overtime will be required.  Compensation: DOE.

To apply, please contact Jeff Sacramento at    

(November 4, 2019) Litigation Secretary (Oakland)

Gibbs Law Group is a national law firm based in Oakland. We are committed to protecting the rights of our clients who have been harmed by corporate misconduct. We represent individuals, whistleblowers, employees and small businesses across the U.S. against the world’s largest corporations.

Our Ideal Candidate:

  • Has 3+ years of litigation support experience in both state and federal courts including familiarity with court rules, legal procedures, and terminology.
  • Wants to be part of a great team of legal support professionals.
  • Takes initiative, is proactive and flexible with the ability to multitask and prioritize in a fast-paced, energetic environment with a friendly and courteous attitude.
  • Is proficient in Microsoft Suite 2016 including Word, Excel, and Outlook, Acrobat Pro and proficient in formatting legal documents including creating TOC & TOAs.
  • Likes assisting other secretaries and support staff when needed.
  • Is looking for a position with room for growth.
  • Is able to work overtime as needed.
  • Wants to work in a very congenial, dynamic work environment.
  • Desires a great office location in Oakland’s City Center with access to BART and many bus lines.

For immediate consideration, please reply to this posting with your cover letter and resume to: Please also reference “Litigation Secretary” in the subject line.

*Gibbs Law Group is an equal opportunity employer.

(October 25, 2019) Legal Assistant (Contra Costa County)

The District Attorney’s Office is seeking an experienced and highly motivated Legal Assistant with superb research ability, writing skills, and the ability to communicate well with others. The workflow requires the incumbent to work both independently and collaboratively in a team-oriented setting. You will need excellent organizational skills and a strong grasp of civil and criminal procedures, Microsoft Word, PowerPoint, and Excel.
The mission of the District Attorney’s Office is to seek justice and enhance public safety for all our residents by fairly, ethically, and efficiently prosecuting those who violate the law, and by working to prevent crime.
The ideal candidate will possess the following:

  • Excellent computer skills
  • Strong research, writing, communication, and organizational skills
  • Ability to maintain confidentiality
  • Ability to multi-task and collaborate on complex matters
  • Ability to communicate with the public, law enforcement, and various regulatory agencies

What you will do:

  • Assist attorneys in all phases of criminal and civil pre-trial litigation
  • Assist attorneys at trial
  • Review legal documents and forms for completeness and conformance as set forth in applicable legal codes and rules of court
  • Collect, analyze, and summarize data and documents
  • Prepare legal documents and other paperwork for court filing

 A few reasons you might love this job:

The District Attorney’s Office provides the unique and fulfilling opportunity to be a part of a team-oriented and collaborative office with the goal to seek justice and make our communities safer for all.

The resulting eligible list may be used to fill future vacancies in County Counsel, the Public Defenders’ Office, the District Attorney’s Office, and the Department of Child Support Services.

You can read the complete job description at: The eligible list established from this recruitment may remain in effect for one (1) year.
Typical Tasks When assigned to the District Attorney’s Office:

  • Prepares routine legal documents and other paperwork, including drafts of legal motions, points and authorities, declarations, affidavits, etc.
  • Conducts training of law enforcement personnel
  • Supervises paralegal student interns working in criminal/civil litigation assignments
  • Reviews police reports to determine sufficiency of information and evidence to assist attorneys
  • Researches and analyzes law sources, such as statutes, ordinances, court decisions, criminal pleadings, police reports, legal documents and articles for use in preparing routine legal documents for review, approval, and use by a deputy district attorney
  • Initiates and performs administrative forfeiture actions for the District Attorney’s Office
  • Monitors asset forfeiture case progress
  • Performs duties of a restitution specialist as determined by State Board of Control
  • Summarizes, organizes and indexes documentary material in preparation for litigation
  • Assists in the preparation of responses to briefs and motions during litigation
  • Assists in scheduling and preparing witness for hearings and/or trials
  • Collects and analyzes data for deputy district attorney administrative reports
  • Conducts discovery, including compiling, analyzing and organizing response

When assigned to the County Counsel’s Office:

  • Conducts interviews of witnesses and clients at various locations
  • Reviews legal documents and forms for completeness and conformance to specific legal code requirements
  • May act as a liaison with other agencies, clients and/or witnesses
  • Gathers and summarizes factual information
  • Organizes and indexes trial documents
  • Prepares exhibits and evidence binders and assists attorneys at trial
  • Assists in the preparation of subpoenas, initial disclosures, discovery requests and responses
  • Obtains, reviews and summarizes law enforcement reports, medical records, employment records and depositions
  • Maintains and updates office law library containing law books and other reference material

When assigned to the Public Defender’s Office:

  • Prepares legal documents and other paperwork for court filing;
  • Gathers factual and documentary information from clients for proper filing of petitions and/or other court documents
  • Determines eligibility for Public Defender representation
  • Explains court proceedings to clients
  • Maintains contact with clients in preparation for court appearances (LPS and Clean Slate)
  • Conducts conflict checks to determine eligibility for Public Defender/Alternate Defender representation
  • Assists clients in filling out forms for attorney representation
  • Reviews and redacts police reports to assist attorneys
  • May prepare and issue subpoenas Duces Tecum to assist attorneys in trial preparation
  • Collects and maintain statistics for ACER (early representation) and Clean Slate programs
  • May act as liaison with other county agencies (when assigned to LPS or Clean Slate program)
  • Provides training to outside groups regarding Clean Slate/LPS procedures

Minimum Qualifications:

License: Specified positions will be required to possess a valid California Motor Vehicle Operator’s License. An out of state valid Motor Vehicle Operator’s License will be accepted during the application process.

Education: Successful completion of an approved paralegal training program; or successful completion of the first year at an accredited school of law; or possession of a high school diploma, G.E.D. equivalency or a high school proficiency certificate.


Experience: Three (3) years of full-time or its equivalent attorney supervised* law-related experience in a public or private law office.

*Note: Attorney supervised law-related experience must be verified with a written declaration from that attorney stating that the person is qualified to perform paralegal tasks; the supervising and declaring attorney must be an active member of the California Bar for at least the preceding three (3) years, or have practiced in the federal courts of California for at least the preceding three (3) years.

Other Requirements: This classification is required to furnish personal transportation which will be reimbursed according to County policy.

Selection Process:

Closing Date: 11/15/2019 11:59 PM Pacific  
Tentative Oral Board Scheduled for: December 5, 2019
Application Appeal Period: 11/18 to 11/22

  1. Application Filing:  All applicants must apply on-line at and submit the information as indicated on the job announcement by the final filing date.
  2. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
  3. Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

(October 25, 2019) Legal Secretary (Emeryville)

Foran Glennon Palandech Ponzi & Rudloff PC is a fast-paced insurance defense and subrogation litigation law firm with an immediate opening for a Legal Secretary in our Emeryville location who has at least 5 years of litigation experience.


Major responsibilities include litigation support for court filings, preparation of pleadings, discovery, document production, exhibits, subpoenas, and correspondence. Additional responsibilities include calendar maintenance, case file organization, submission of attorney expenses, deposition scheduling, and routine clerical duties such as copying, faxing, and mailing.


  • Minimum 5 years’ experience as a Legal Secretary, preferably in insurance defense litigation, supporting 3-4 attorneys
  • Knowledge of filing procedures in State and Federal Court (including e-filing)
  • Proficient in Microsoft Outlook, Word, Excel, and Compulaw
  • Ability to multi-task in a fast-paced environment to meet strict deadlines
  • Must be extremely detail-oriented and have excellent organizational skills
  • Qualified candidates must be dependable team players capable of working with minimal supervision


Please e-mail resume, salary requirement, and cover letter to:, and be sure to reference “Emeryville Legal Secretary Position.”

(October 4, 2019) Legal Secretary - Alameda

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently
multi-task a very busy desk. Prioritizing is a must. 

Minimum Requirements:

  • 7 – 10 years legal secretary experience.
  • Excellent word processing skills, including ability to generate TOC and TOA.
  • High level of expertise with Word, Excel, Legal Solutions, Outlook.
  • Familiarity with state and federal court rules.
  • Experience with e-filing in both state and federal courts.
  • Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer. Responsible for all aspects of processing secretarial work generated in connection with services
provided for our clients, including, but not limited to:

  • Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
  • Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
  • Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
  • Must be proficient in Microsoft Office and navigating various court and other websites.
  • Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
  • May be requested to screen calls and record messages.
  • Route outgoing mail to specific delivery service for timely delivery.
  • Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
  • Prepares ‘Blue Sheet’ for new file opening with information provided by attorney.
  • Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
  • May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If
  • Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
  • May be required to provide ‘incidental’ training for the same or other classification, consistent with the collective bargaining agreement.
  • Make complex travel arrangements.

Knowledge, Skills, and Abilities Required:

  • Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
  • Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
  • Ability to perform arithmetic calculations when verifying calculations on forms and documents.
  • Approximately three years’ litigation secretary experience to perform the administrative duties in a professional services setting.
  • Knowledge and ability to research state and federal court rules.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
  • Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
  • Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
  • Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
  • Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
  • Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
  • Perform administrative and other duties consistent with the position as requested.
  • Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please send resume and cover letter to Jennifer Calhoun at

(October 4, 2019) Practice Assistant - San Francisco

We have an immediate opening for a Practice Assistant to assist attorneys in our busy San Francisco office.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.


  • Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy and dictation.
  • Administer multiple calendars, coordinate meetings and events, prepare expense reimbursements and oversee travel arrangements.
  • Prepare correspondence as directed by attorneys.
  • Ensure proper setup and handling of client files.
  • Manage client intake process, timekeeping and billing.
  • Strong commitment to individual assignments as well as to the secretarial team.
  • Other duties as assigned.

Job Requirements:

  • Associate or Bachelor’s degree preferred.
  • Minimum of three years of experience in a high-volume, fast-paced professional setting; corporate transactional experience preferred.
  • Prior travel and professional event coordination is considered a plus.
  • Superior technical skills in MS Office including Outlook, Word, Excel, and PowerPoint.
  • Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail.
  • Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines.
  • Strong vocabulary, grammar, spelling and punctuation skills.
  • Must be a team player focused on internal and external client service.

Nixon Peabody is an Equal Opportunity/Affirmative Action Employer: Disability/Female/Gender Identity/Minority/Sexual Orientation/Veteran. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

For consideration, please visit our website to apply online at